For event planners & producers
Event proposals they fall for. Vendor contracts that actually get signed.
Corporate events, conferences, launches and private events. A booking page for the first consult, proposals with package pricing, e-signed client and vendor contracts, and a planning timeline your client checks instead of emailing you.
Full product, 7 days, 50,000 AI credits. No credit card.
- Clients book the first consult from your link
- Multiple signers per agreement
- Planning timeline with "waiting on you"
Sound familiar?
You run flawless events. Your paperwork is the weak link.
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The concept is gorgeous. The proposal is a Word table.
The client falls for the idea, then reads pricing in 11-point Calibri. The contrast undercuts the exact taste and polish they are paying for.
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Seven vendor contracts, seven email threads, one missing signature.
Venue, catering, AV, staging, rentals, speakers, transport. The one unsigned contract is always the one that matters on the day.
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"Is the venue confirmed?" At 11pm. Again.
Every reassurance email is unbilled, and every quiet week makes the client, their boss and their procurement team nervous.
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The headcount changed. Nobody told the caterer.
Decisions live in group chats, and the change order never made it into writing.
One event, one chain
Consult to send-off, every artifact connected
The concept proposal becomes the client agreement, the signed agreement opens the brief questionnaire, the questionnaire seeds the planning timeline, and the invoices come out of the same workspace.
- 01
Pitch
Concept proposal
You learn: When the client and their decision-makers opened it, and which package each of them lingered on.
- 02
Book
Client agreement
You learn: Scope, payment schedule and cancellation, signed by everyone paying.
- 03
Discover
Event brief questionnaire
You learn: Goals, audience, guest count, budget split, brand rules, non-negotiables, in writing.
- 04
Plan
Timeline + client page
You learn: Vendors booked, decisions pending, and "waiting on you: final headcount".
- 05
Settle
Deposit and balance invoices
You learn: Opened, viewed, downloaded, so the reminder is informed.
Proposals
An event proposal that looks like the event, with pricing to match
Describe the event in a sentence; the AI asks clarifying questions (guest count, venue status, scope, budget range) and drafts a branded proposal: vision, approach, what is included, packages, timeline, terms. Gallery sections carry the concept and past events; package pricing shows Full Production, Partial and On-site with one recommended.
- Layout presets (Editorial, Minimal, Classic) so the proposal matches the aesthetic.
- Reusable blocks for your process, past events and standard terms.
- Approve or reject every AI change; nothing is sent without you.
Client & vendor agreements
Every event contract signed, every signature accounted for
Convert the accepted proposal into a signable client agreement, or upload vendor contracts as PDFs and drop the fields. Add the client, their finance approver and a co-host as signers, in sequence or in parallel. Each envelope shows per-signer delivery and status, so the one missing signature is obvious in June, not on the day.
- Append-only audit trail, tamper-evident seal, Certificate of Completion per contract.
- Reminders with a cooldown you trigger; never spam.
- Vendor records: each vendor is a company in Clients with its contracts and contacts attached.
Event brief
The brief in writing before the kickoff call
Goals, audience, guest count, budget split, brand guidelines, accessibility needs, must-haves, one question at a time on their phone. The AI drafts the questions from your goal; you edit and publish with a deadline. Answers land in a response table next to the agreement.
- Send it to each stakeholder separately and compare what each one wants.
- Vendor intake for load-in times, power needs and insurance details.
- Post-event NPS for reviews and referrals.
Planning timeline
"Is the venue confirmed?" answered by your event planning timeline
Plan the event on a tracker in calendar, timeline or board view: vendors, deposits, site visits, final counts, run of show. Toggle internal items off and publish a read-only client page with Happening now · Up next · Waiting on you. "Waiting on you: final headcount by May 3" is a polite deadline you no longer have to text.
- Templates in relative days: your 6-month plan re-anchors to each event date.
- Health badge and progress percentage.
- Visit analytics: know when they checked.
Engagement analytics
Know which package the client lingered on and which one their boss did
Per-recipient links give each decision-maker their own URL, with opens, section read depth, device, return visits and a 0–100 warmth signal. The AI drafts a follow-up from what they actually read. You approve it before anything goes out.
- Read-depth verdicts from Skimmed to Deep read per section.
- AI follow-ups grounded in behavior, never auto-sent.
- Privacy-respecting: no raw IPs in viewing analytics.
What your clients see
Your brand on every screen. No login.
The client books the consult from your link, reads the proposal on a phone, everyone who needs to sign does it from a link, the brief takes ten minutes, and the planning page answers the 11pm question before it is asked.
- Works from a link on any device, no account
- Progress and decisions waiting on them, never your vendor negotiations
- Your logo on every surface on paid plans
Pricing
Planner suites went up. Waco3 stayed at $30.
Client-management suites for planners start around $36 and add payment collection, which Waco3 does not have. What Waco3 adds is section-level analytics, e-sign certificates, AI drafting, a booking page and a planning page, for less.
The stack you're probably paying for now
- Planner client-management suite (entry plan)$36–59
- E-signature tool$15
- Form builder$29
- Timeline / project tool$10
Vendor list prices as published in 2026.
Pro
$30/month
$288/yr (2 months free)
The whole client workspace for one business.
- Unlimited documents, e-signatures, surveys, clients
- 200,000 AI credits every month, included
- 2 team seats included (+$9 per extra seat)
- Your logo on everything, no Waco3 badge
- Client portals, pipeline, templates library
Every account starts with the full product free for 7 days, no card. Cancel anytime; your work is never deleted.
Free
$0forever
The document builder, free for good.
- 3 active documents
- AI drafting with 3,000 credits/mo
- Trackable share links
- "Made with Waco3" badge
Studio
$60/month
For teams of up to six.
- Everything in Pro
- 450,000 AI credits every month
- 6 team seats included (+$18 per extra seat)
Good to know
What Waco3 leaves to other tools
No payment collection
Deposit and balance invoices are trackable documents. Money moves through your processor.
Booking pages, not a full calendar
Clients book consults and site visits from your Waco3 link. It does not sync with Google Calendar or create video-call links yet.
No ticketing, registration or seating
Attendee lists, RSVPs and badges stay in your event tools. Waco3 runs the client and vendor paperwork and the planning page.
FAQ
Questions people ask before starting
Do vendors need an account to sign?
Can several people on the client side sign the same agreement?
How do I handle a headcount change?
Can clients comment on the planning page?
Do clients need an account?
What does it cost?
Sell the vision. Sign the vendors. Show the plan.
Open a free account, build your concept proposal template once, and send the next one as a link instead of a PDF.
Full product, 7 days, 50,000 AI credits. No credit card. Lands softly on the Free plan afterwards; nothing is deleted.